Barcode Equipment, Systems, & Labels

Asset Tracking

A public vocational school system had multiple locations with assets that needed to be tracked for insurance, accounting, and funding purposes. Each year a state inspection team would descend upon the school’s administrative offices, comb through the asset inventory lists, then randomly pick assets that they needed to see and verify. Stated asset values were also checked against current depreciated values. Portable assets would sometimes travel from class to class, or student to student, which made the verification process very tough. The state inspection team usually spent three weeks working within this one vocational school system.

All data transaction files are kept in a Microsoft Access or SQL database fed by the Hunkar Asset Management applications. Hunkar provided system analysis, the database design and development, as well as the data collection system design and implementation. By utilizing the open database structure, changes or additions to the data collection system or interfaces to other systems are easily accommodated for the future. All data transactions are date and time stamped at the data collection point. All data uploads are date and time stamped and tied to a user identity. The system includes appropriate user interfaces, basic reports and first year’s software maintenance.

• Eliminate the labor required to hand write receiving information.
• Eliminate data problems and errors from illegible, misinterpreted, or transposition errors.
• Eliminate not knowing where each item is located.
• Reduce labor required to validate accurate inventories.
• Accurate asset inventories and updated values.